Once there's more than one of you, the work needs a shared place to live. These are the usual cracks in a small team, and where each one is covered on the desk.
Monday stand-up
When nobody clearly owns a task, it waits until the client asks about it.
On the desk: To-dos sit with the person who owns them, inside the shared project
The project wrap-up
By the time anyone notices the budget is gone, so is the margin.
On the desk: Budgets that count tracked time, with a health flag when a project drifts
The client, by email
Every quick check-in pulls someone off the work to write a summary.
On the desk: A client portal where they can see where things stand
Friday afternoon
Hours collected from memory at the end of the week always come out short.
On the desk: Everyone tracks their own time, with a manager view of the week
Every step hands the next one what it needs, so nothing is typed twice.
Per seat, billed for the people who actually log in.
Compare every planProjects, tasks and the team carry most of an agency's week. They sit on one shared desk, next to the clients and invoices they belong to.
Give a project a budget and tracked time counts against it as you work. A health flag tells you when a project starts to drift, early enough for a calm conversation about scope. Contracts stay linked to the project they started.
Shared projects show where things stand, and to-dos sit with the person who owns them. Your client follows the same project in their portal, with a home view of what's in progress and what's waiting on them.
Everyone signs in as themselves and tracks their own time, billable or non-billable. A manager view shows each person's hours, the week rolls up by project and by client, and unbilled time goes straight onto the client's invoice.
Compare your quote against real hours and costs to see which projects actually earn their keep.
Free tool →Markup & marginFlip between cost, markup and margin without second-guessing the math or the spreadsheet.
Free tool →Billable hours timesheetLog the week's entries at their rates and get billable totals and dollars. Timesheet done.
Free tool →Time-zone meeting plannerFind a call time that isn't 6am for someone. Overlap working hours across up to four zones.
Free tool →Meadow Desk for…
Solo, but never scattered.
Briefs to invoices, one flow.
Track every billable minute.
From the blog
Client relationshipsThe kickoff call checklist for every new clientThe questions, files and decisions we cover in the first call, so week one starts calm.Time & focusWhat a week of honest time tracking shows about your marginsTracking every hour for a week was uncomfortable. It was also the most useful thing I did all quarter.