---
title: "Small agency management software for the whole crew"
description: "Projects with owners and budgets, team time tracking, and a portal clients can follow. Agency project management software for small creative agencies."
canonical: "https://www.meadowdesk.com/for/agencies"
last_modified: "2026-10-27"
---

# For small agencies

Source: https://www.meadowdesk.com/for/agencies

Projects with owners and budgets, team time tracking, and a portal clients can follow. Agency project management software for small creative agencies.

Projects with owners, budgets and milestones, to-dos that sit with the right person, and a login for each teammate. Clients follow along in their own portal.

## What it fixes

- “Who's on this one again?”: When nobody clearly owns a task, it waits until the client asks about it. Fix: To-dos sit with the person who owns them, inside the shared project.
- “Wait, we're over budget?”: By the time anyone notices the budget is gone, so is the margin. Fix: Budgets that count tracked time, with a health flag when a project drifts.
- “Any update on the site?”: Every quick check-in pulls someone off the work to write a summary. Fix: A client portal where they can see where things stand.
- “Can everyone send me their hours?”: Hours collected from memory at the end of the week always come out short. Fix: Everyone tracks their own time, with a manager view of the week.

## Everyone's work in one place

- Projects with budgets that keep score: Give a project a budget and tracked time counts against it as you work. A health flag tells you when a project starts to drift, early enough for a calm conversation about scope. Contracts stay linked to the project they started.
- To-dos with an owner, in a project the client can see: Shared projects show where things stand, and to-dos sit with the person who owns them. Your client follows the same project in their portal, with a home view of what's in progress and what's waiting on them.
- Everyone tracks their own time, and you see the week: Everyone signs in as themselves and tracks their own time, billable or non-billable. A manager view shows each person's hours, the week rolls up by project and by client, and unbilled time goes straight onto the client's invoice.

## Questions small agencies ask

**Does each teammate get their own login?**
Yes. Everyone signs in as themselves and tracks their own time, and a manager view shows each person's hours across the week.

**Can clients follow project progress?**
Yes. Shared projects show in the client portal, with to-dos sitting with the person who owns them. Each client only ever sees their own work.

**How do project budgets work?**
Give a project a budget and tracked time counts against it as you work. A health flag shows when a project starts to drift, so there's time for a calm conversation about scope.

**Can the team's time go straight onto an invoice?**
Yes. Pull a client's unbilled time into a new invoice. The hours arrive as lines you can check before sending.

**Are there reports or integrations?**
Reports, yes: what the studio billed, collected, spent and kept by month, quarter or year, profit per client, each project's margin against its budget, and the tax charged by rate and period, with CSV and PDF exports. Integrations too: Google Calendar in two-way sync, and invoices and payments sent to QuickBooks Online or Xero.